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  • Writer's pictureAllenia Marcelle

Harry Potter Themed Event

Updated: Apr 23

Imagine the excitement and wonder of receiving an official Hogwarts acceptance letter, just like the children in the beloved Harry Potter series by J.K. Rowling. Bring that magic to life by inviting guests to a magical night. Create personalized Hogwarts letters for each guest to set the tone for an unforgettable evening. Relive the nostalgia and enchantment of the wizarding world together.

Color Scheme:

  • Primary colors: Gryffindor (red and gold), Slytherin (green and silver), Hufflepuff (yellow and black), Ravenclaw (blue and bronze)

  • Secondary colors: muted earth tones, such as brown, gray, and beige


  • Fall is the best season for a Harry Potter-themed event, as it coincides with the start of the school year at Hogwarts.


  • Guests should be encouraged to dress up as their favorite Harry Potter characters.

  • Provide a variety of wizarding robes, hats, and accessories for guests to choose from.


Serve a variety of British and Scottish dishes, such as:

  • Fish and chips

  • Bangers and mash

  • Shepherd's pie

  • Haggis

  • Neeps and tatties

For dessert, serve:

  • Chocolate frogs

  • Bertie Bott's Every Flavor Beans

  • Cauldron cakes

  • Pumpkin pasties


Decorate the main area with:

  • Hogwarts banners and crests

  • Floating candles

  • Faux cobwebs and spiders

  • Potion bottles

  • Books and scrolls

Decorate the guest tables with:

  • Linen Tablecloths, Runner & Napkins

  • Charger Plates

  • Themed Table Numbers, Menu Cards, Activity Card

  • Candles in Jars/ Bird Cage

  • Flower Arrangements

  • Owl in cage

  • Candalabra

  • Books and scrolls



  • Use solid-colored napkins in either red, green, blue, or yellow.


Use a variety of centerpieces, such as:

  • Floating candles

  • Books and scrolls

  • Potion bottles

  • Vases of flowers

Harry Potter Backdrop:

Basic Backdrop Idea:

  • Create a backdrop by hanging a large Hogwarts banner or crest behind the head table. This is a simple and effective way to create a Harry Potter-themed atmosphere. You can find Hogwarts banners and crests online or at party stores.

Luxury Backdrop Idea:

  • Foam Board or wood board and cover with spandex Tablecloth: This is a more elaborate backdrop option, but it will create a truly immersive Harry Potter experience.

Here are some ideas for how to create a luxury Harry Potter backdrop:

  1. Use a large foam board or wood board. The board should be at least 8 feet wide and 4 feet tall.

  2. Cover the board with a spandex tablecloth. The tablecloth should be a dark color, such as black or navy blue.

  3. Print out large images of Harry Potter characters, scenes, and objects.

  4. Attach the images to the board using double-sided tape or glue.

  5. Arrange the images in a way that creates a cohesive scene. You can create a backdrop of Hogwarts Castle, the Great Hall, or any other Harry Potter location.

Add some finishing touches. You can add Life size Cardboard cutout

Activities and Games:

Incorporate a variety of activities and games into the event, such as:

  • Sorting Hat quiz

  • Potions class

  • Wand dueling

  • Quidditch match

  • Triwizard Tournament trivia

Active Theme Trend:

  • Active themes are trending in event planning, as they encourage guests to get up and participate in the festivities.

  • A Harry Potter-themed event is a great way to incorporate this trend, as there are so many fun and interactive activities that guests can enjoy.


Liberty's 10th birthday party was a magical extravaganza, with a Harry Potter theme that transported guests to the enchanting world of Hogwarts. The entrance to the party was a breathtaking sight, with a lush grass wall adorned with flickering floating candles and a magnificent balloon garland featuring beloved Harry Potter characters.

Upon entering the main party area, guests were greeted by a dazzling display of four arch panel board balloon garlands and enchanting cut-outs, creating a festive and enchanting atmosphere. In the center of the room stood a white throne chair, where Liberty, the guest of honor, sat like a true queen.

The tables were adorned with exquisite fresh floral centerpieces, each one carefully arranged to reflect the magic of Harry Potter. Vibrant blooms in shades of red,yellow, and green cascaded over the tables, complemented by whimsical Harry Potter-themed accents such as miniature broomsticks, books golden snitches, candles and owls. For the adult tablescape, we employed sophisticated elegance with gold chargers and luxurious burgundy napkins. In contrast, to enchant our younger guests, we transformed their table into a magical realm with black witch hats, shimmering gold wands, and authentic Harry Potter glasses, ensuring an unforgettable and whimsical dining experience.

The party planners pulled out all the stops to ensure that the kids were entertained throughout the Harry Potter-themed party. From the moment the little wizards and witches arrived, they were transported into a magical world of fun and excitement.

Musically chairs, an awesome DJ, and a dance-off kept the kids moving and grooving. The energetic music and the vibrant atmosphere had everyone on their feet, showing off their best dance moves. The laughter and cheers filled the air as the kids competed against each other in a friendly dance-off, creating a truly memorable experience.

But the entertainment didn't stop there. The party planners had also arranged for dance robots and drummers to captivate the kids' imaginations. The dance robots moved in perfect synchronicity, showcasing their incredible agility and precision. The drummers, with their infectious beats and rhythmic melodies, had the kids tapping their feet and drumming along. The combination of music, dance, and technology created a multi-sensory experience that left the kids in awe.

Now, let's talk about the food! The event kicked off with a cocktail hour featuring an assortment of mouth-watering appetizers. From delicate canapés to savory finger foods, there was something to satisfy every palate. 

Moving on to the main course, the party planners' buffet selection was a feast fit for royalty. Guests were treated to an array of mouthwatering dishes, including salmon, chicken, Mac & Cheese and flavorful vegetable. The buffet also featured a variety of salads, side dishes, and fruits, ensuring that there was something to satisfy every palate. The main course was a true highlight of the party, and guests raved about the quality and variety of the food.

And for the grand finale, the dessert table was a feast for the eyes and the taste buds. An assortment of delectable treats graced the table, including a towering cake adorned with intricate sugar decorations, an array of colorful candies, and an assortment of cupcakes and cookies. The kids couldn't resist the sweet temptations, and they eagerly indulged in the sugary delights, ending the party on a high note.

Overall, the Harry Potter-themed party was a magical celebration filled with entertainment, delicious food, and unforgettable memories for the kids. The party planners had truly captured the essence of the beloved book series, creating an immersive experience that transported the young guests into the wizarding world of Harry Potter.

As the party came to a close, each guest received a personalized goodie bag filled with Harry Potter-themed souvenirs, including wands, glasses,candies and stickers. Liberty's 10th birthday party was a truly magical celebration, filled with excitement, laughter, and the joy of friendship. It was a day that Liberty and her guests will cherish forever.


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